by Christine Woolstenhulme, QMC QCC CMCS CPC CMRS
Dec 8th, 2020
To create a healthcare system that will benefit providers, as well as Medicare beneficiaries, there have been several new rules issued that begin on or after January 01, 2021. CMS released the final policy and payment provisions on December 01, 2020, which includes the physician fee schedule (PFS) for 2021. The PFS is used to pay for physician and practitioner services in several settings such as the physician's office, hospitals, ambulatory surgical centers, skilled nursing, labs, patient homes, hospice, and dialysis facilities. Technical services furnished in a physician’s office are also paid under the PFS. Payment is based on a full range of resources; we will address a few of them here.
Rate Setting using RVUs
There are several telehealth services eligible for reimbursement reported by a Current Procedural Terminology (CPT) or Healthcare Common Procedure Coding System (HCPCS) codes; these codes are assigned relative value units called RVUs. RVUs are used for the pricing of physicians' services and supplies and applied to each service for the physician’s work, the practice expense, and the cost of the physician’s malpractice insurance. Once the cost/value of the service has been considered, CMS assigns a conversion factor that is calculated with the RVUs which then becomes the payment rate.
Conversion Factor for 2021
According to a CMS news release, as required by law, the final policy changes to the Medicare physician fee schedule for the calendar year 2021 reflect the budget neutrality adjustment. The changes in RVUs and the conversion factor include significant increases for E/M visit codes for established patient visits and a decrease for new patient visits. However, the final CY 2021 PFS conversion factor is $32.41 - a decrease of $3.68 from the CY 2020 PFS conversion factor of $36.09.
The PFS conversion factor reflects the statutory update of 0.00 percent and the adjustment necessary to account for changes in relative value units and expenditures that would result from finalized policies.
Communications Technology Categories
In addition to adjusting the fee schedule, each year there are submissions for new services. These submissions are decided upon if they meet certain criteria under a category 1 or Category 2 code.
- Category 1: Services are similar to existing services, such as professional consultations, office visits, and office psychiatry services, which already are approved for telehealth delivery.
- Category 2: Services not similar to Medicare-approved telehealth services.
2021 includes the following in telehealth services.
Category 1 basis - similar to services already on the telehealth list:
- Group Psychotherapy (CPT code 90853)
- Psychological and Neuropsychological Testing (CPT code 96121)
- Domiciliary, Rest Home, or Custodial Care services, Established patients (CPT codes 99334-99335)
- Home Visits, Established Patient (CPT codes 99347-99348)
- Cognitive Assessment and Care Planning Services (CPT code 99483)
- Visit Complexity Inherent to Certain Office/Outpatient Evaluation and Management (E/M) (HCPCS code G2211)
- Prolonged Services (HCPCS code G2212)
In addition to categories 1 and 2, CMS is finalizing category 3, which is a temporary category added to allow for telehealth services to to be provided during the public health emergency (PHE). This list was not proposed to be added on a permanent basis. The category 3 list will remain for the calendar year in which the PHE ends. For example, if it ends in July 2021, it will remain in effect until December 31, 2021.
Category 3 basis:
- Domiciliary, Rest Home, or Custodial Care services, Established patients (CPT codes 99336-99337)
- Home Visits, Established Patient (CPT codes 99349-99350)
Emergency Department Visits, Levels 1-5 (CPT codes 99281-99285) - Nursing facilities discharge day management (CPT codes 99315-99316)
- Psychological and Neuropsychological Testing (CPT codes 96130-96133; CPT codes 96136-96139)
- Therapy Services, Physical and Occupational Therapy, All levels (CPT codes 97161-97168; CPT codes 97110, 97112, 97116, 97535, 97750, 97755, 97760, 97761, 92521-92524, 92507)
- Hospital discharge day management (CPT codes 99238-99239)
- Inpatient Neonatal and Pediatric Critical Care, Subsequent (CPT codes 99469, 99472, 99476)
- Continuing Neonatal Intensive Care Services (CPT codes 99478-99480)
- Critical Care Services (CPT codes 99291-99292)
- End-Stage Renal Disease Monthly Capitation Payment codes (CPT codes 90952, 90953, 90956, 90959, 90962)
- Subsequent Observation and Observation Discharge Day Management (CPT codes 99217; CPT codes 99224-99226)
The interim rule also mentions “the need for audio-only interactions could remain as beneficiaries continue to try to avoid sources of potential infection, such as a doctor’s office.”
NOTE: The “originating site” is the patient’s location during the time of service, not the physician's or practitioner's office.
Eligible Providers for Telehealth Services
Not all providers are eligible to provide telehealth-delivered services. The list below are eligible professionals for 2021:
- Physicians
- Nurse Practitioners
- Physician Assistants
- Nurse-midwives
- Clinical Nurse Specialists
- Certified Registered Nurse Anesthetists
- Clinical Psychologists and Clinical Social Workers (these professionals cannot bill for psychotherapy services that include medical evaluation and management services)
- Registered dietitians or nutrition professionals
Other Important Changes:
Subsequent Nursing Facility (SNF) Frequency Limitation Changes
The final rule argues that the once every 30-day frequency limitation for subsequent nursing facility (SNF) visits furnished via Medicare telehealth provides an unnecessary burden and limits access to care for Medicare beneficiaries in this setting. CMS is revising the frequency limitation from one visit every 30 days to one visit every 3 days.
Assessment, Management, and Remote Evaluation
Licensed clinical social workers, clinical psychologists, physical therapists (PTs), occupational therapists (OTs), and speech-language pathologists (SLPs) can furnish the brief online assessment and management services as well as virtual check-ins and remote evaluation services.
Location of Physician or Practitioner Reporting Telehealth Visits
Additionally, CMS stated, “We have also received questions as to whether services should be reported as telehealth when the individual physician or practitioner furnishing the service is in the same location as the beneficiary; for example, if the physician or practitioner furnishing the service is in the same institutional setting but is utilizing telecommunications technology to furnish the service due to exposure risks. We are, therefore, reiterating in this final rule that telehealth rules DO NOT apply when the beneficiary and the practitioner are in the same location even if audio/video technology assists in furnishing a service.”
Read here for more information on the final policy FACT SHEET and the information listed below;
Remote Physiologic Monitoring Services
Direct Supervision by Interactive Telecommunications Technology
Payment for Office/Outpatient Evaluation and Management (E/M) and Analogous Visits
Policies Regarding Professional Scope of Practice and Related Issues
References/Resources
About Christine Woolstenhulme, QMC QCC CMCS CPC CMRS
Christine Woolstenhulme, CPC, QCC, CMCS, CMRS, is a Certified coder and Medical Biller currently employed with Find-A-Code. Bringing over 30 years of insight, business knowledge, and innovation to the healthcare industry. Establishing a successful Medical Billing Company from 1994 to 2015, during this time, Christine has had the opportunity to learn all aspects of revenue cycle management while working with independent practitioners and in clinic settings. Christine was a VAR for AltaPoint EHR software sales, along with management positions and medical practice consulting. Understanding the complete patient engagement cycle and developing efficient processes to coordinate teams ensuring best practice standards in healthcare. Working with payers on coding and interpreting ACA policies according to state benchmarks and insurance filings and implementing company procedures and policies to coordinate teams and payer benefits.
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